The shareholders’ register of a Dutch BV contains important information about the shareholders, such as the number of shares held, any usufruct or pledging of shares, and any attachments (seizures) on the shares. It is a legally required document and must be maintained by the company’s board.
If the original shareholders’ register has been lost, a replacement register can be drawn up. In such cases, the notary prepares a new register based on the available documentation, deeds and formal declaration of the board of directors. It is essential that all (legal) transactions involving the shares can be traced, such as share transfers and share issuances.
The replacement shareholders’ register is then prepared and adopted as the official shareholders’ register of the BV. Because we work with a secure online environment, the preparation of the replacement register can be handledentirely digitally.
We cannot provide our services if you engage in one or more of the following activities:
Trading in or manufacturing drugs, including soft drugs and products containing soft drugs such as space cakes.Trading in or manufacturing goods intended for the preparation of (soft) drugs, such as grow shops.Trading in or manufacturing diamonds.Trading in or manufacturing gold and other precious metals or gemstones.Trading in vehicles, ships, works of art, antiques, jewellery, gems.Trading in cryptocurrencies such as Bitcoin.Regulated activities such as investment funds.Activities related to real estate.We are unable to provide our services without additional steps in any of the following circumstances:
The transaction value is less than EUR 1 million. Otherwise, prior approval from AandelenXpress is required due to insurance purposes.No contentious matters: in case of disputes, preliminary injunctions, etc., the case will be terminated and destroyed, with 50% administration costs withheld.If the original written shareholders’ register of the company whose shares are being transferred is missing, a compliant replacement register must first be drawn up at an additional cost.Extensive research is required into foreign parties and assistance with legalisation and apostille.Your BV may not have more than EUR 10,000 in cash in the bank account.If no progress can be made on the case within a reasonable period of 2 weeks, the activities will be terminated and destroyed, with 50% administration costs withheld.Extensive source-of-funds research is required when using the notary’s third-party account, at an additional cost.If parties or activities are involved that cause the notarial file to qualify as ‘high risk’ under the Wwft.
